Email Efficiency Tips
Effective Email Training
America Wastes $540 Billion on Low Value Email Each Year
Desperate Need for Email Guidelines and Insight
FOR IMMEDIATE RELEASE
Washington, DC – March, 2012 – Pam, a manager at Verizon, receives an avalanche of low value email each week. Surprisingly, most of Pam’s unwanted email comes from well-intentioned co-workers.
“Let’s blow up the reply-to-all key!” jokes Pam, “I also get a lot of unnecessary FYI, CYA, and thank you emails.”
Pam’s frustration is shared by many. Over 25,000 surveys compiled by GetControl.net — an email and time management training company indicate that professionals now spend 2.5 hours a day on email and consider 30% of that time to be wasted. Extrapolated across America’s 100 million knowledge workers and assuming an average wage of $30/hour this equates to a whopping $540 Billion wasted each year.
Who is to Blame?
So who is responsible for the rising tide of low-value email churning through our lives? According to GetControl.net research, most professionals feel it’s someone else. For example, 75% of those surveyed agreed that their colleagues often over-use the reply-to-all feature, yet only 14% agreed that they, themselves, did.
“Professionals need more feedback on the email they send,” says Mike Song, CEO of GetControl.net. “Coaching helps everyone send clear, concise, and actionable email.”
What Can Be Done?
Song offers the following advice, “Reduce email volume by including the following verbiage on widely distributed messages: Please send replies to me instead of hitting reply to all. Also, strive to focus harder on the recipient’s needs. Ask yourself, ‘Do they truly need this email in order to do their job?’ before hitting send.”
These and other techniques from the Get Control! of Email seminar have helped corporate training clients cut email time by 20% in order to save billions of dollars in wages.
“If you want to run a lean and agile enterprise, you have to aggressively manage email because it now consumes a quarter of your people’s time,” says Song. “The call to action is for leaders to invest in cost effective email efficiency training that yields measurable results.”
Mike Song is the best-selling co-author of The Hamster Revolution: Manage Your Email Before it Manages You which has sold over 125,000 copies in 11 languages.
For more information: Click info@getcontrol.net or call: 1-888-340-3598.
How To Write Effective Email
Video: Write Effective Email!
Effective communication boosts productivity and professional image! Watch it now!
Must Watch Video: Mike Song shares a tip from the Get Control! of Email seminar. Learn how to write an extremely effective email by reducing word count and using the A-B-C structure.
Use Gmail Nested Folders (aka Labels)
Email Overload Class
Best Outlook and Lotus Tip from Training Class
How to Write an Effective Email
Email Efficiency Tip: Send Less – Get Less!
Conquer Email Overload: Best Outlook Tip
This amazing Outlook tip is an important part of our email overload training course. It helps you to reduce interruptions and incoming email which means that you have less crud mucking up your life. You’ll get more done and feel more relaxed and energized at work. (Works for Lotus and Entourage too!)
Whenever — and I mean WHENEVER — you see a low or no priority message in your inbox. You must right click on that email and select Create Rule. This will create a rule routing email from that sender to a folder that you can check once or twice a month. In Outlook you select Create Rule, Check the Top and Bottom Boxes of the next pop up window and the rest is self-explanatory. Choose Select Folder if you need to create a new target folder. It’s simple!
Target low value vendors, rewards points, low priority association mailings, social media pings, etc. When you right click you also have the option block junk senders.
The result? You will see a 20% reduction in email volume which will save you — drum roll please — two business weeks in time per year…just by right-clicking every now and then.
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