How to Conduct a Meeting

by Mike Song – Effective Meeting Expert

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Mike Song - Lead Author, The Hamster Revolution

Explore Our Breakthrough Course: Get Control! of Meetings and See the Difference!

How do you conduct an effective meeting? The key is to focus on helping ever participant be Prompt, Prepared, and Present.

When meetings fail everyone blames the facilitator for running a lousy meeting. The truth is that 90% of the time the fault lies with participants who are late, unprepared, and in some way disengaged. The tips below are from our revolutionary Get Control! of Meetings class. (Complete form on right for free web demo!)

How to Conduct a Great Meeting: Challenge your team to live up to the 3 Ps that make for great meetings:

1. Prompt: Offer an incentive to the team for prompt arrival. Ask team members to avoid scheduling a meetings that end at the exact same time that yours begin. Have everyone commit to arriving 5 minutes early. Assign kick off tasks that start the meeting — such as reading last week’s action items — to particularly tardy people. Suggest a new team motto: 5 minutes early is the new on-time. Start every meeting promptly and people will start to realize that you mean what you say.

2. Prepared: Let your team know that you will embed key meeting tasks, materials to bring, and deliverables along with an agenda inside the e-calendar invite. Then do it. This provides a convenient place for people to find key meeting prep info. Most people check their Outlook calendar on their PC or smartphone — now they’ll know what they need to do before the meeting starts.

3. Present: Disengaged participants destroy meeting productivity! Adopt the 5 Alive approach which means that you provide for interaction at the meeting outset and every 5 minutes thereafter. If you don’t get people talking and contributing immediately — and on a regular basis thereafter — they will tune out in 5 minutes. This is a growing virtual meeting challenge. Request information on how you can hold a Get Control! of Meetings seminar for your team by completing the form on your right.

Mike Song is the lead author of the best-selling biz book series — The Hamster Revolution: 125,000 copies in print in 11 languages. Contact Mike by clicking here.

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